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Service Provider Information & Resources
Welcome to the Service Provider Information and Resources Site. Here you find training information, up to date legislative information, regulations and vendor forms.
Service Provider Forms Library
| Date | Transportation Holiday |
|---|---|
| 01/01/2026 | New Years Day |
| 01/19/2026 | Martin Luther King Day |
| 02/16/2026 | President’s Day |
| 05/25/2026 | Memorial Day |
| 07/04/2026 | Independence Day |
| 09/7/2026 | Labor Day |
| 11/26/2026 | Thanksgiving Day |
| 11/27/2026 | Day After Thanksgiving |
| 12/24/2026 | Christmas Eve |
| 12/25/2026 | Christmas Day |
Providers seeking reimbursement for Excessive Mileage must review and comply with the applicable Department of Developmental Services (DDS) directive regarding Excessive Mileage Rate Models prior to submitting a request for reimbursement. The DDS directive defines Excessive Mileage as actual mileage that exceeds the mileage assumptions included in the applicable DDS rate model.
To initiate the process, providers must contact their assigned Community Services Liaison and complete an Excessive Mileage Agreement Form for each applicable vendor number, service code, and subcode for which reimbursement will be requested. Once the agreement is executed, Kern Regional Center (KRC) will establish the necessary Excessive Mileage subcode(s) and corresponding contract authorization(s). After the agreement and authorizations have been established, the provider will be issued the Excessive Mileage Cost Calculator Worksheet and the Excessive Travel / Mileage Tracking Workbook. Providers must first bill for standard service hours through the normal KRC billing process prior to requesting reimbursement for Excessive Mileage. Excessive Mileage reimbursement is processed separately from standard service payments.
Once payment for standard service hours has been issued, providers must complete the Excessive Mileage Cost Calculator Worksheet using the actual service hours billed and submit the following documentation to [email protected] for review and processing:
- Excessive Mileage Cost Calculator Worksheet
- Excessive Travel / Mileage Tracking Workbook
All submitted documentation is subject to review and audit. Providers are responsible for ensuring that the service hours billed through the standard billing process match the hours reported on the Excessive Mileage Cost Calculator Worksheet for the corresponding month of service.
Please refer to the applicable DDS Excessive Mileage Directive for complete requirements and reimbursement criteria.